Form 2290, commonly known as the HVUT Form, is a crucial document for reporting Heavy Vehicle Use Taxes (HVUT) paid on taxable vehicles with a gross weight of 55,000 pounds or more. This guide will walk you through the intricacies of Form 2290, including its due date, filing requirements, and essential information you need to know. Whether you’re a trucking business owner or an individual vehicle operator, understanding Form 2290 is paramount to staying compliant with IRS regulations.
IRS Form 2290 Due Date
When is the Form 2290 due date?
The due date for Form 2290 depends on the first used month of the taxable vehicle. Typically, the tax period begins on July 1st and concludes on the following year’s June 30th. If your vehicle was on the road by July, the Form 2290 due date is August 31st. This deadline aligns with the most common practice of putting vehicles into operation at the start of the tax period.
For those who put their vehicles on the road in July, Form 2290 due date is of particular importance. Filing by August 31st ensures compliance and avoids penalties. Your vehicle’s operation start date dictates this deadline, making timely filing crucial.
Vehicles that have their first use month other than July or newly purchased vehicles have a different Form 2290 due date. In this case, the filing deadline is the last day of the month following the month of the vehicle’s first use. For example, if your vehicle was first used in November, your Form 2290 due date will be December 31st.
To make things easier and quicker, the IRS suggests using electronic filing (eFiling) for Form 2290. This way, you can get your Schedule 1 faster. Because of the pandemic, there’s a backlog at IRS offices, so they’re encouraging truckers to choose eFiling.
With platforms like EZ2290, you can finish filling out Form 2290 in just a few minutes. And the best part is, you’ll get your Schedule 1 right away.
EZ2290 is the IRS-approved Form 2290 eFile service provider.
Tax season often triggers stress among truck drivers in the United States who are tasked with handling Form 2290 and meeting the requirements of the Heavy Highway Vehicle Use Tax (HVUT). Thankfully, the emergence of tech has brought about a substantial simplification of this process through the option of electronically filing Form 2290. In this piece, we will explore the benefits associated with e-filing, offer an in-depth walkthrough of the procedure, and provide strategic insights to enhance your tax filing experience.
Understanding the Implications
Filing your IRS Form 2290 late or inaccurately can lead to a range of consequences, including hefty penalties and delays in getting your Stamped Schedule 1. The HVUT is a tax levied on heavy vehicles with a gross weight of 55,000 pounds or more, and it’s essential to meet the deadline to avoid unnecessary fines and complications.
Navigating the eFiling Process
Gather Information: Before you begin, collect all necessary information, including your Employer Identification Number (EIN), vehicle details, and mileage information.
Choose a Service Provider: Select a reputable IRS-authorized e-Filing service provider. They will guide you through the process and ensure that your form is correctly filled out.
Complete the Form: Enter all required details accurately. Double-check information like vehicle identification numbers (VINs) to avoid errors.
Calculate Tax: The form calculates the tax owed based on your vehicle’s weight and usage. Make sure this calculation is correct.
Make Payment: Pay the tax owed electronically using a payment method accepted by the service provider.
Overcoming Common Challenges
Time Constraints: Last-minute filing can be overwhelming. Stay focused, allocate dedicated time, and gather all necessary documents before starting.
Technical Issues: Ensure a stable internet connection and use a trusted device to avoid technical glitches during the e-Filing process.
Accuracy Concerns: Even though you’re filing quickly, accuracy remains vital. Mistakes can lead to delays and penalties. Double-check all information before submission.
Walkthrough to Successfully e-File Form 2290 Online:
Step 1: Gather Necessary Information
Before you kick off the e-filing process, ensure you have all your ducks in a row. This includes crucial details like your EIN (Employer Identification Number), VINs (Vehicle Identification Numbers), taxable gross weight, and any other pertinent information. Having these essentials at your fingertips will undoubtedly smoothen the journey ahead.
Step 2: Choose a Reputable IRS-Approved eFile Provider
When it comes to selecting your e-filing sidekick, opt for an IRS-approved provider that’s got your back. Seek out a user-friendly interface, top-notch customer support, and a secure platform for safeguarding your tax particulars.
Step 3: Set Up Your Account
If you’re new to the game, roll up your sleeves and create an account on the e-Filing provider’s website. Input accurate personal and business details like your name, address, contact info, and of course, your trusty EIN.
Step 4: Enter Vehicle Intel
Time to spill the beans about your vehicles. Enter those VINs, taxable gross weights, and all the necessary nitty-gritty for each qualifying rig you own. Give it an extra once-over to dodge any potential slip-ups.
Step 5: Crunch Numbers and Settle the Bill
Let the e-Filing wizardry do its thing – it’ll automatically calculate your tax based on the vehicle data you’ve provided. Take your pick from payment options like credit cards or electronic funds transfers, and feed in the requested payment particulars.
Step 6: Thorough Review and Submission
Think of this step as your tax filing safety net. Review every detail you’ve entered with a fine-tooth comb to ensure accuracy and completeness. A little diligence now can save you big headaches down the road.
Step 7: Secure Your Stamped Schedule 1
Voila! You’ve successfully launched your Form 2290 into the digital universe. In return, you’ll be rewarded with the coveted stamped Schedule 1 – a golden ticket for various purposes, including vehicle registration and proving your compliance. Grab it from the e-file provider’s site or have it sent to your inbox for quick access.
Get Started Early: Let’s skip the last-minute panic! Begin your e-Filing journey well before the deadline. This way, you’ve got time to gather info and solve any issues that pop up.
File and Save: Imagine you’ve won the e-filing game and got your Stamped Schedule 1. Now what? Keep a digital file of your filed Form 2290 and the prized Schedule 1. They’ll be your secret weapons for audits and future needs.
Questions? Ask for Help: Don’t let questions or hiccups stop you. Contact the helpful customer support of your e-filing buddy. They’re pros at making things smooth.
Note Down Important Stuff: Here’s a trick – use a pen and paper. Jot down these handy tips before diving into e-filing. They’ll be like a treasure map for your tax adventure.
Final Thoughts
As we park this tax-season adventure, remember that while last-minute e-Filing can be your secret weapon, it’s always better to plan ahead. The HVUT hustle might be a bit easier when you’re not racing against the clock. So, rev up your engines, face those tax forms head-on, and conquer tax season like the fearless warrior you are!
As a responsible heavy highway vehicle owner, keeping track of IRS deadlines is essential to avoid any potential penalties. Get ready to mark your calendars and plan! This blog will provide all the necessary details on the Form 2290 due dates for the 2023-2024 tax year, ensuring that you stay compliant with IRS regulations and file your returns on time.
Form 2290 Due Date
The IRS requires all heavy highway vehicle owners to file their Form 2290 returns and pay the associated taxes by the due date. Failing to do so could result in significant penalties, and nobody wants to pay more than necessary.
As we approach the 2023-2024 tax year, staying up-to-date with the Form 2290 due dates is essential to avoid any unnecessary stress or financial burden. In this blog, we’ll walk you through everything you need to know about the Form 2290 due dates, so you can file your returns on time and remain compliant with the IRS regulations.
So, let’s dive in!
When Is Form 2290 Due For 2023?
The due date for filing Form 2290 for the 2023-2024 tax year is August 31, 2023. It’s important to note that this deadline applies to all vehicles from July 1, 2023, through June 30, 2024. If you fail to file by this date, you may be subject to penalties and interest on any taxes owed.
Tax Period
Due Date
July 1, 2023 – June 30, 2024
August 31, 2023
Form 2290 Due Dates For Vehicles First Used On Public Highways
If you own a heavy vehicle first used on public highways during the 2023-2024 tax year, you must file Form 2290 to pay your federal highway use tax. The due date for filing this form varies based on when your vehicle was first used.
If your vehicle was first used on public highways in July 2023, the due date for filing Form 2290 is August 31, 2023. For vehicles first used on public highways in any other month during the 2023-2024 tax year, the due date for filing is the last day of the month following the month of first use. For example, if your vehicle was first used in November 2023, the due date for filing Form 2290 would be December 31, 2023.
Here is a helpful table outlining the due dates for Form 2290 for vehicles first used on public highways during the 2023-2024 tax year:
The cost to file Form 2290 for the 2023-2024 tax year depends on the taxable gross weight of your vehicle. For vehicles with a gross weight of fewer than 55,000 pounds, the tax rate is $100 plus $22 per 1,000 pounds over 3,000 pounds. For vehicles with a gross weight of 55,000 pounds or more, the maximum tax is $550 per year.
It’s important to note that if you file Form 2290 electronically, you may be eligible for a reduced fee of $1.90 per form instead of the $125 paper filing fee. Additionally, if you have multiple heavy vehicles, you can file a consolidated Form 2290 and pay a single payment for all vehicles. This can save you time and money on filing fees.
Here is a breakdown of the costs associated with filing Form 2290 for the 2023-2024 tax year:
Here’s a step-by-step guide to help you file and pay your heavy-duty tax with ease:
Step 1: Determine Your Taxable Gross Weight
Before you file Form 2290, you’ll need to determine your taxable gross weight. This is the weight of your vehicle, including any load used on public highways. If your vehicle has a gross weight of 55,000 pounds or more, you must pay the maximum tax of $550 annually.
Step 2: Gather the Necessary Information
To file Form 2290, you’ll need to gather the following information:
Employer Identification Number (EIN)
Vehicle Identification Number (VIN)
The taxable gross weight of the vehicle
The first month the vehicle was used on public highways
Step 3: File Form 2290
You can file Form 2290 electronically using the IRS’s e-File system or by mail. You must file electronically if you have 25 or more vehicles to report. When filing electronically, you’ll need to choose a payment method. You can pay by Direct Debit, EFTPS, or mailing a check or money order.
Step 4: Pay Your Heavy-Duty Tax
You must provide your bank account information if you choose to pay by Direct Debit or EFTPS. The IRS will then debit your account for the amount owed on the specified date. If you choose to pay by check or money order, include your payment voucher with your payment and mail it to the address listed on the voucher.
Step 5: Receive Your Stamped Schedule 1
Once your Form 2290 and payment have been processed, you’ll receive a stamped Schedule 1. This serves as proof of payment and must always be kept in your vehicle.
Filing Form 2290 for heavy vehicle use tax can be daunting, but with EZ2290, it doesn’t have to be. EZ2290 is an IRS-approved e-File provider that makes the process of filing Form 2290 quick, easy, and secure.
Step 1: Register with EZ2290
To get started with EZ2290, you’ll need to create an account on their website. This will require basic information about you and your business, such as your name, address, and EIN.
Step 2: Enter Vehicle Details
Once you’ve created an account, you’ll be prompted to enter the details of your vehicle, including the VIN and taxable gross weight. EZ2290 also offers an auto-populate feature, which can pull your vehicle information directly from your previous filings, making the process even easier.
Step 3: Choose the Payment Method
After entering your vehicle information, you’ll need to choose a payment method. EZ2290 offers several payment options, including Direct Debit, EFTPS, credit card, and check or money order.
Step 4: Review and Submit
Before submitting your Form 2290, review all the information you’ve entered for accuracy. Once you’ve confirmed everything is correct, submit your form to the IRS through EZ2290’s e-File system. You’ll receive an email confirmation once the IRS has processed your form.
Step 5: Receive Stamped Schedule 1
Once your Form 2290 has been processed and your payment has been confirmed, you’ll receive a stamped Schedule 1. This serves as proof of payment and must always be kept in your vehicle.
IRS Form 2290 Stamped Schedule 1 Proof for Payment
When filing Form 2290 for Heavy Vehicle Use Tax, obtaining your Stamped Schedule 1 as proof of payment is essential. The Stamped Schedule 1 is a critical document that proves that you have paid the tax for your heavy vehicle and is required for various purposes, including registering your vehicle, renewing your tags, and operating your vehicle legally.
Obtaining your Stamped Schedule, 1 is easy when filing Form 2290 online with an IRS-approved provider like EZ2290. Once you’ve completed the e-Filing process and submitted your payment, you’ll receive your Stamped Schedule 1 electronically in just a few minutes.
It’s important to note that the Stamped Schedule 1 has an expiration date, typically at the end of the tax year. Therefore, it’s crucial to ensure that you file and pay your Heavy Vehicle Use Tax on time to avoid any penalties or delays in obtaining your Stamped Schedule 1.
The penalty for late filing of Form 2290 is 4.5% of the total tax due, assessed every month for up to five months. Additionally, if you fail to make a payment or pay less than the amount due, an additional penalty of 0.5% of the total tax due is assessed each month until the tax is paid in full.
For example, if your total tax due is $1,000, and you file your Form 2290 three months late, your penalty will be $135 (4.5% x $1,000 x 3 months). If you also fail to pay, a penalty of 0.5% of the total tax due ($5) will be added each month until the tax is paid in full.
Filing and paying your Heavy Vehicle Use Tax on time is crucial to avoid any penalties or interest charges. The IRS offers various options for filing and paying, including online filing with an IRS-approved provider like EZ2290.
The last date for filing 2290 form for 2022-23 is here. Hurry up before the deadline ends.
If you’ve been following this space, you would know that the IRS Form 2290 is due by the end of this August for the 2022-23 tax period.
If you own a highway motor vehicle weighing 55,000 pounds or more, then it qualifies for the 2290 HVUT tax regime.
Factors, such as the taxable gross weight of the vehicle, month of first use, vehicle category, and the mileage use limit are considered when computing the 2290 HVUT tax.
If you haven’t prepared your 2290 forms yet (start preparing them now by signing up with us here) and looking for a quick and easy way to get information and file your 2290 returns online, you’ve come to the right space.
Find all the information you need about the 2290 tax filing deadline in the following discussion.
Who needs to file the IRS HVUT 2290 form?
If you’re a trucking business, owner-operator, small trucking company, or fleet owner, you need to file a 2290 return with the IRS.
You need to file a 2290 form for highway motor vehicles if the gross taxable weight of the vehicles is 55,000 pounds or more.
Regardless of the mileage use limit of the vehicle (which is 5,000 miles for regular vehicles and 7,500 miles for agricultural vehicles), the vehicle owner must file a 2290 form.
What to report on Form 2290?
The legal name of the business or DBA (Doing Business As) name
EIN (Employer Identification Number)
Business address
The taxable gross weight of the vehicle
Vehicle categories
Vehicle identification number
The month of first use
Mileage use limit (5,000 miles for regular vehicles and 7,500 miles for agricultural vehicles)
Logging status of the vehicle
Suspension status of the vehicle
Total number of vehicles
What is the filing date for HVUT 2290 Form for 2022-2023?
The IRS 2290 form is due by August 31, 2022, for the 2022-2023 tax period.
When is Form 2290 due?
If you’ve already filed your 2290 forms for this period (good job), then follow the filing cycles below to prepare and file your 2290 forms before the IRS HVUT 2290 deadline for your future 2290 forms.
Similarly, if your 2290 forms are still due, use this 2290 HVUT filing deadline table to understand the filing deadlines per the month of first use.
If The Vehicle Was First Used During
File Form 2290 & Pay HVUT Tax By
July 2022
August 31, 2022
August 2022
September 30, 2022
September 2022
October 31, 2022
October 2022
November 30, 2022
November 2022
January 3, 2023
December 2022
January 31, 2023
January 2023
February 28, 2023
February 2023
March 31, 2023
March 2023
May 01, 2023
April 2023
May 31, 2023
May 2023
June 30, 2023
Penalties for late filing 2290 forms
If you fail to file your HVUT Form 2290 on or by the deadline, the IRS considers the conduct as negligence and penalizes your trucking business.
The 2290 late filing penalty is currently 4.5% of the total tax you owe to the IRS. The penalty will continue to increase for up to 5 months until it’s paid off completely.
The “failure to file” penalties are usually more taxing than “failure to pay” penalties. If you fail to pay your HVUT 2290 tax, 0.5% of your total tax amount is calculated as penalties.
It’s just easier to file your 2290 returns than to deal with these complex and very taxing penalties.
eFile 2290 Now. Today’s The LAST DATE!
Today is August 31, 2022 – the last date to eFile your 2290 returns for 2022-23.
And if you’re reading this, it means that your 2290 forms could still be pending.
Don’t wait until the last minute.
eFile your 2290 forms today and prevent receiving “failure to file” notices from the IRS.
Just one day left to eFile your 2290 returns before the IRS deadline. Are you ready? Check out this guide to review your 2290 returns in detail and eFile your 2290 tax returns before the deadline.
Deadlines. Deadlines. Deadlines.
If you’re in the trucking industry and you’ve been following similar spaces, you must have come across this word a LOT in the past few days.
And there’s a reason for it.
The IRS HVUT 2290 form is due by the end of this August and trucking businesses are in a hurry to prepare and file their 2290 tax returns before the IRS deadline.
If you haven’t filed your 2290 tax returns, be smart about your HVUT compliance now and file your 2290 truck tax forms before the due date to prevent late filing penalty assessments from the IRS.
And if you have already prepared your 2290 returns and you’re just here to double-check if you’ve got everything right on your 2290 HVUT tax forms, this read will be useful to you as well.
Follow this quick checklist below to eFile your 2290 forms before the IRS deadline.
Let’s get started.
Attention!
The IRS 2290 deadline for 2022-23 is August 31, 2022.
Checklist Overview
Check your business name
Validate your TIN/EIN
Look for incorrect vehicle identification numbers (VINs)
Double-check the vehicle category
Validate suspended vehicles
Compute HVUT accurately
Fill out both copies of Schedule 1
eFile Form 2290 before the IRS deadline
Review Your 2290 Returns Before The IRS HVUT 2290 Deadline In Detail
Check your business name
Entering the correct name of the business on the 2290 form is crucial to getting your returns accepted by the IRS. If you happen to report an incorrect name (even if the error is as small as misspelled words or missed letters), you will need to file a fresh 2290 form.
Further, you’ll be required to pay the tax again, and file a Form 8849 to claim a refund on the previous tax paid.
Validate your TIN/EIN
Verify your employer identification number (EIN) before you report it on your 2290 tax return. While you’re at it, make sure that the business name and the EIN match the IRS records. Use the real-time TIN Matching tool from the IRS to verify your TIN + legal name information.
Remember that TIN discrepancies could be very expensive for your business. Each incorrect TIN could hit you with a $280 penalty + interest.
It’s easier to just validate the business name + TIN information before you report it on Form 2290.
Note: The IRS does not accept social security numbers as TINs. You’ll need an EIN to file a 2290 form.
Look for incorrect vehicle identification numbers (VINs)
Validate your vehicle identification numbers using free VIN checking tools. Verify and then report the VINs on your 2290 tax returns.
Reporting an incorrect VIN will not automatically result in a file rejection because the IRS doesn’t keep a track of the VINs you report.
However, you’re paying taxes for a VIN which is incorrect. So, it’s best to verify your VINs and report them correctly on your 2290 forms before filing them to the IRS.
Note: If you report an incorrect VIN, you will need to file a 2290 VIN Correction form to correct the VINs.
Double-check the vehicle category
There are a total of 23 vehicle categories in the HVUT 2290 reporting regime. Each of these vehicle categories is identified with alphabets.
In the following screengrab from the IRS HVUT 2290 Form, you have vehicles from Category A to Category W.
Category A to Category V vehicles are represented by the gross taxable weight of the vehicle and they’re taxed accordingly. However, Category W vehicles are exempt from HVUT taxes because they do not meet the HVUT-qualifying mileage use limit (even though they meet the taxable gross weight metrics).
Validate suspended vehicles
Vehicles that are exempt from HVUT taxes are known as tax-suspended vehicles or just suspended vehicles in the 2290 HVUt reporting regime.
If you have one or more tax-suspended vehicles to report, you need to validate the mileage use limit of the vehicle, which is 5000 miles for regular vehicles and 7500 miles for agricultural vehicles.
If the mileage use limit is below these ranges, then the highway vehicle is suspended from taxes.
The mileage use limit is calculated from the month of first use in the tax period. And the mileage utilized must be calculated accurately to claim the tax-suspension status for your vehicle.
Even if the vehicle is suspended from HVUT taxes, it must still be reported on Form 2290.
Note: The tax-suspended vehicles are only suspended from tax implications, not IRS filings.
Just enter the data on your 2290 form and watch the calculator compute the tax in the background.
The total tax you owe will dynamically change as you enter more data to your returns.
This is the easiest way to calculate HVUT online easily.
Fill out both copies of Schedule 1
More often than not, filers fill out one of the 2 copies of Schedule 1, forgetting to fill out the second copy of Schedule 1.
If you want the IRS to send the stamped Schedule 1, then you must fill out both copies of Schedule 1. The IRS will stamp and send one copy back to the filer to confirm the receipt of tax.
Well, this has been the case for those who file by paper.
If you’re e-filing with an IRS-authorized eFile provider like EZ2290, you don’t have to worry about this. Your electronic returns are automatically populated when you upload the data using our Bulk Upload feature.
Further, you will receive the digitally signed copy of Schedule 1 from the IRS, minutes after successful submission.
eFile Form 2290 before the IRS deadline
eFile your 2290 returns with an IRS-authorized eFile provider like EZ2290, trusted by 10,000+ trucking businesses like yours.
IRS HVUT 2290 form is due by August 31, 2022. If you’re in a rush to prepare your 2290 forms before the deadline, here are 4 mistakes you’ve got to avoid prior to filing.
If you’re reading this, you’re probably in a rush to prepare your 2290 forms before the IRS deadline on August 31, 2022.
If that’s the case, follow this guide with the box-wise instructions on 2290 form reporting.
Also, use this checklist to review your 2290 forms before you eFile.
And if you have drafted your 2290 forms already, this is a good point of reference to check if you’ve made these mistakes and correct them before you file your HVUT 2290 forms with the IRS.
So, let’s get started.
4 Mistakes You’ve Got To Avoid On Your 2290 Forms
Here are 4 rookie mistakes you’ve got to avoid when filing your 2290 forms.
If you miss reporting the VIN, but report everything else, the IRS will likely accept your 2290 forms. This is because the IRS does not keep a track of your VINs.
However, you will need to file a fresh 2290 form for the VINs you forgot to report and pay the HVUT due separately on these vehicles.
Further, your Schedule 1 (both copies of which are to be filled by the filer), will be reporting incorrect information. The cross-verification process could be a bit confusing if you’re working with a large fleet.
It’s essential to check that the vehicle identification numbers are validated before they’re reported on your 2290 returns.
Use free online VIN checking tools to validate your VINs.
Reporting Incorrect EINs
This is one of those mistakes you’ve got to avoid at all costs.
Reporting an incorrect Employer Identification Number (EIN) can result in not just file rejections, but penalty assessments from the IRS.
Currently, the IRS is assessing a minimum of $270 penalty for every incorrect EIN/TIN reported. The penalty + interest can go higher if you’re filing for multiple trucking businesses.
TIN discrepancies in general are very expensive mistakes and can cost your business greatly.
Use IRS real-time TIN matching to validate your EINs and prevent TIN discrepancy penalties.
If you’re a paid preparer, it’s even more important to verify your clients’ EINs. Don’t neglect this step. Your reporting mistakes, however honest they might be, shouldn’t cost your clients more money.
Reporting Incorrect Month Of First Use
The IRS taxes your vehicle in accordance with the month of first use.
If you bought the vehicle in, say, May 2022, and started using the vehicle in the same month, then May 2022 is the month of first use.
If you bought the vehicle from a seller who hasn’t paid the tax due on the vehicle until May 2022, and you’ve assumed that the tax must have been paid for that period, then you could be penalized for not paying taxes.
Once the title changes, essentially the ownership changes, which means that the new owner is responsible for paying the liabilities due on the vehicle (including taxes).
Similarly, if you’ve failed to pay the tax due on the vehicle after the title change, then the IRS could penalize you for failing to pay the taxes owed.
Always attach paperwork with your 2290 forms if the tax has been paid already by the previous owner.
If the mileage use limit of your vehicle is less than 5000 miles (for regular vehicles) and 7500 miles (for agricultural vehicles), then your vehicle is suspended from 2290 HVUT taxes.
The tax-suspended vehicles must be reported on Form 2290 with the VINs and mileage use limit information.
The filer needs to declare that the information provided is true and accurate, and may even attach proof to support the claim.
If you do not report this information and continue to operate the tax-suspended vehicle on highways, the state transport authorities and the IRS could prohibit your movement until you provide sufficient paperwork.
It’s just easier to report and file your 2290 returns with the tax-suspended vehicle information to avoid trouble with the IRS.
Check the above information to review and correct your 2290 forms thoroughly before you file your HVUT returns with the IRS.
BONUS: Avoid THIS Mistake At All Costs When Filing Your 2290 Forms Online
Once you’ve reviewed your 2290 forms,don’t be in a rush to eFileyour 2290 returns with just anybody.
Your 2290 forms report important information about your company, and it’s important to not compromise the privacy of your business information.
And because you’re in a rush, it’s plausible for you to give into the gimmicks and wicked tricks of bad actors online who want to take advantage of your urgency.
In the wrong hands, your business information can be stolen or, worse, it can be fraudulently used as a tool to extort huge amounts of money.
You can prevent all of this by following a simple trick. Verify if someone is really an authorized 2290 eFile provider by checking this list from the IRS.
If they do not exist in this list, then they’re clearly not authorized to provide the eFiling services.
Alternatively, you can just skip this step and eFile your 2290 returns with EZ2290.
EZ2290 is an IRS-authorized eFile provider (you can verify us with the link above), trusted by 10,000+ trucking businesses like you.
Information, such as the taxable gross weight of the vehicle, month of first use, vehicle identification number, EIN of the business, and other information is reported on Form 2290.
The taxable gross weight of the vehicle, logging status, and the month of first usage information is used to compute the HVUT.
Logging vehicles are taxed slightly less compared to non-logging vehicles, which are taxed at $100
Note that the IRS follows the July-June filing cycle.
If you first started using a heavy highway vehicle in July, you need to prepare and file the 2290 form between July and August 31 to comply with the IRS.
Follow this IRS Form 2290 Due Date Chart for 2022 to prepare and file your 2290 form before the 2290 deadline.
Each return. Every month for up to 5 months after the due date.
Note: Late filing penalties start accruing interest as soon as the IRS assesses the penalty. eFile your HVUT Form 2290 before the deadline to avoid late filing penalties and IRS audits.
Here’s your go-to guide to help accelerate your 2290 e-files before the IRS HVUT deadline and improve your 2290 reporting accuracy.
Form 2290 Due Dates & Deadlines For 2021-2022 Tax Year
As the HVUT filing season is nearing its deadline, trucking businesses are in a rush to file their 2290 returns with the IRS. Having a handbook by your side will help you prevent filing delays, improve reporting, and accelerate submissions.
This simple guide has been prepared to help trucking businesses, fleet owners, owner-operating entities, and self-employed truckers with their 2290 filings.
Please note that this is a simple guide to help you with the overall process. If you are looking for comprehensive procedures and complex tax assistance, you can reach out to our customer success teams here, who provide live assistance to registered and non-registered users. If you haven’t registered with EZ2290 yet, create your free account now and start your 2290 e-Files today.
Before You Start Preparing
It is important to gather the required information for your 2290 tax reports before you start entering the information in the returns.
Have a licensed CPA or an accountant help you get the required tax and vehicle information, such as the taxpayer identification number (TIN), the number of heavy vehicles, their weights, vehicle categories, tax suspension information, mileage usage, and more.
This information plays a huge role in your 2290 reports.
Addressing Outstanding HVUT 2290 Reports
If you haven’t paid your HVUT taxes for the previous period(s), or if you are awaiting certain responses from the IRS, or if there are any pending returns from previous periods, or if you have been penalized in the past, it is worth spending some time on these instances first.
Pending or outstanding HVUT submissions can be cumulatively submitted along with the current period’s returns. However, some vehicle tax information, such as tax suspensions, final reports, unaddressed penalties + interest, and more can make a significant difference in the total tax you have to pay for this year.
Understanding Vehicle Categories
Vehicles are primarily categorized according to their taxable weight and logging status. However, the tax will differ according to other instances, such as tax suspension and exemption status. Further, agricultural vehicles and credit vehicles are subject to lower tax rates. These factors have to be considered when approaching your truck taxes.
Vehicle Weight Calculation
It is important to derive the actual taxable weight of your vehicle before you enter the details on your 2290 returns. You do not have to do any complex math to calculate the tax estimate.
All you have to do is check if the vehicle is 55,000 pounds or more. If the weight is 55,000 or more, then your heavy vehicle is required to be reported with 2290 HVUT forms.
Calculate your HVUT tax easily in a couple of seconds with EZ2290’s Smart Tax Calculator. Enter the weight, month of first use, and the logging status of your vehicle, and you will see the approximate tax you have to pay.
If you are a registered user of EZ2290, our dynamic platform automatically calculates the tax as you enter your vehicle details on your 2290 e-returns. The information entered in the fields is processed in real-time so that you have accurate figures to work with.
Tax Information Validation
When reporting your heavy vehicles, it is absolutely important to ensure that there are no TIN discrepancies. It is worthy to note that the IRS will reject your returns if the furnished TIN or EIN information does not match their official records. You can validate the TIN/EIN information in real-time with the IRS TIN Matching service from the official portal here or use trusted tools like Tax1099 TIN Match service for better and faster results. Only enter the tax information after thorough verification. This comes in extremely handy for paid preparers who prepare the tax returns on behalf of their clients.
Vehicle Information Validation
Similar to a TIN, the vehicle identification number of your highway truck has to be verified per the official records to check the status of the vehicle and assess the scope of the tax.
Entering the wrong VIN will result in the returns being rejected by the IRS due to incorrect information. VIN Lookup will help you validate the vehicle details and report accurately. You can verify your VINs online using VIN lookup tools for free. Use Ez2290’s free VIN corrections feature by filing a form 2290 amendment.
Form 2290 Due Dates & Deadlines For 2021 -2022
The IRS requires taxpayers to file their HVUT returns by paper or through electronic methods by August 31 of each year. The deadline for submitting your 2290 forms to the IRS for the 2021-2022 tax year is August 31, 2021.
If you have purchased a new vehicle, the 2290 returns have to be submitted by the end of the successive month, denoting the month of first use.
For example, if you first started using a vehicle in March 2021, then you must report the same by the end of April 2021 to ensure HVUT compliance.
Form 2290 Rejections & Amendments
The IRS can reject your HVUT 2290 forms if the tax or vehicle information reported is not accurate. There are a variety of reasons why a return could be rejected, including but not limited to the following citations.
Incorrect tax information
Incorrect vehicle information
Incorrect VIN
Return submitted after the deadline with no prior notice or requests
Trucking businesses are preparing to file the HVUT form 2290 for the tax year 2021-2022. So,here’s your complete guide to filing Form 2290 before the due date + tips for easy IRS compliance.
After a bitter 2020 and restricted road activity, businesses in the trucking industry are picking up the pace and looking forward to the HVUT filing season in 2021-2022.
If you are an owner-operator or work with a trucking business, you must know how much the trucking industry was impacted because of the Covid-19 global pandemic.
Several businesses came to a halt and others were permanently closed as they were unable to sustain the choked-up economic scenario.
With the Covid-19 regulations and a possible second wave in place (which may need the governments to declare an emergency), filing your 2290 forms may seem like the last thing you want to do. However, not filing your taxes can do more damage than good.
You may know by now that the IRS is focused on ensuring compliance and regulating for-profit organizations, and it is not going to stop anytime soon. This approach is in consensus with the general penalty assessment rules.
This brings us to the subject at hand – HVUT Form 2290 and how truckers and trucking businesses should approach their tax filings in the tax year 2021-2022. When should you file and how to go about it.
Find all the answers here.
But before you skip to the due dates, here’s a blurb on Form 2290.
About Form 2290
Form 2290 (view here) is an IRS informational return, which must be filed by owner-operators and businesses in the trucking industry. You are required to file Form 2290 if the taxable gross weight of the vehicle weighs 55,000 pounds or more.
When Is Form 2290 Due For 2021?
Truckers and trucking businesses must be filed the IRS Form 2290 for Heavy Vehicle Use Taxes (HVUT) every year by August 31st for the current tax period for heavy highway vehicles begin on July 1, 2021, and ends on June 30, 2022.
Form 2290 Due Dates For Vehicles First Used On Public Highways
Use the following table to determine the due date for vehicles purchased and used in the current and previous filing periods.
If The Vehicle Is First Used During This Period
File Form 2290 And Make Your Payment By
Enter This Date On Form 2290, Line 1**
July
August 31
YYYY07
August
September 30
YYYY08
September
October 31
YYYY09
October
November 30
YYYY10
November
December 31
YYYY11
December
January 31
YYYY12
January
Last day of February
YYYY01
February
March 31
YYYY02
March
April 30
YYYY03
April
May 31
YYYY04
May
June 30
YYYY05
June
July 31
YYYY06
How Much Does It Cost To File Form 2290?
The cost to file Form 2290 depends on the number of heavy vehicles on which you’re liable to pay the tax + weight of the vehicle + any pending penalty. For example: Let’s assume that you own 1 truck and started using it in July 2020. Say that the taxable gross weight is 55,000 pounds. In this case, you are liable to pay $75.00 as Heavy Vehicle Use Tax by 31st August 2021.
How Do I Pay My Heavy Duty Tax?
The IRS is encouraging businesses and individuals alike to e-file Form 2290 to pay Heavy Highway Vehicle Use Tax on vehicles that have a taxable gross weight of 55000 pounds or more.
Businesses can file by paper or electronically in a few simple steps. However, if you are planning on e-fling your 2290 taxes, then we recommend EZ2290 for its simple-to-follow e-filing process and a minimal processing fee. You can estimate your HVUT taxes with EZ2290’s Smart Tax Calculator.
Enter the required business and vehicle information to calculate tax and report.
Submit To The IRS
Submit your returns to the IRS through our secure e-filing platform.
Get IRS Stamped Schedule-1 Instantly
Receive the IRS Stamped Schedule-1 within minutes of successful submission.
IRS Form 2290 Stamped Schedule 1 (Proof for Payment)
Paper filing requires a lot of effort to prepare and mail the files. You may not know if the IRS has reviewed your files unless they process and send you the IRS-Stamped Schedule-1. This entire process may take between 2 days to 2 weeks.
However, when you choose to e-file your HVUT forms, you will instantly receive the IRS-Stamped Schedule-1 after successful submission.
The IRS-Stamped Schedule-1 is proof of receipt of tax payment by the IRS. You can use this to document and track your 2290 filings.
What Is The Penalty For Late Filing Of Form 2290?
Delayed tax filings accrue interests. The IRS imposes a 0.54% penalty on the total tax you owe, which is assessed every month until the total tax + interest is received in full. An additional 0.5% interest is also accrued every month.
For example, if you owe $100 as HVUT taxes, then the final tax amount would accrue a 0.5% penalty + 0.5% interest for every month.
Please note that the interest will keep accruing until you pay your taxes, be it days, months, or even years.
However, the IRS also provides relief to filers who have a valid reason for delaying the 2290 files and tax payments. Find more information on penalty relief on 2290 files directly from the IRS here.
