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Monthly Archives: August 2022

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Only 4 Days Left To eFile Form 2290. So, Here Are 4 Mistakes You’ve Got To Avoid On Your 2290 Forms

Posted on August 24, 2022 - 12:16 pm by
Only Few Days Left To eFile Form 2290

IRS HVUT 2290 form is due by August 31, 2022. If you’re in a rush to prepare your 2290 forms before the deadline, here are 4 mistakes you’ve got to avoid prior to filing.

If you’re reading this, you’re probably in a rush to prepare your 2290 forms before the IRS deadline on August 31, 2022. 

If that’s the case, follow this guide with the box-wise instructions on 2290 form reporting. 

Also, use this checklist to review your 2290 forms before you eFile.

And if you have drafted your 2290 forms already, this is a good point of reference to check if you’ve made these mistakes and correct them before you file your HVUT 2290 forms with the IRS. 

So, let’s get started. 

4 Mistakes You’ve Got To Avoid On Your 2290 Forms

Here are 4 rookie mistakes you’ve got to avoid when filing your 2290 forms. 

Reporting Incorrect/ Invalid Vehicle Identification Numbers (VINs)

The vehicle identification number or VIN is a key piece of information in your 2290 reports. 

If you miss reporting the VIN, but report everything else, the IRS will likely accept your 2290 forms. This is because the IRS does not keep a track of your VINs. 

However, you will need to file a fresh 2290 form for the VINs you forgot to report and pay the HVUT due separately on these vehicles. 

Further, your Schedule 1 (both copies of which are to be filled by the filer), will be reporting incorrect information. The cross-verification process could be a bit confusing if you’re working with a large fleet.

It’s essential to check that the vehicle identification numbers are validated before they’re reported on your 2290 returns. 

Use free online VIN checking tools to validate your VINs. 

Reporting Incorrect EINs 

This is one of those mistakes you’ve got to avoid at all costs. 

Reporting an incorrect Employer Identification Number (EIN) can result in not just file rejections, but penalty assessments from the IRS.

Currently, the IRS is assessing a minimum of $270 penalty for every incorrect EIN/TIN reported. The penalty + interest can go higher if you’re filing for multiple trucking businesses. 

TIN discrepancies in general are very expensive mistakes and can cost your business greatly. 

Use IRS real-time TIN matching to validate your EINs and prevent TIN discrepancy penalties. 

If you’re a paid preparer, it’s even more important to verify your clients’ EINs. Don’t neglect this step. Your reporting mistakes, however honest they might be, shouldn’t cost your clients more money. 

Reporting Incorrect Month Of First Use

The IRS taxes your vehicle in accordance with the month of first use. 

If you bought the vehicle in, say, May 2022, and started using the vehicle in the same month, then May 2022 is the month of first use. 

If you bought the vehicle from a seller who hasn’t paid the tax due on the vehicle until May 2022, and you’ve assumed that the tax must have been paid for that period, then you could be penalized for not paying taxes. 

Once the title changes, essentially the ownership changes, which means that the new owner is responsible for paying the liabilities due on the vehicle (including taxes). 

Similarly, if you’ve failed to pay the tax due on the vehicle after the title change, then the IRS could penalize you for failing to pay the taxes owed. 

Always attach paperwork with your 2290 forms if the tax has been paid already by the previous owner. 

And if you’ve paid excess HVUT, you can claim a refund from the IRS by filing Form 8849. 

Forgetting To Report Tax Suspension Details 

If the mileage use limit of your vehicle is less than 5000 miles (for regular vehicles) and 7500 miles (for agricultural vehicles), then your vehicle is suspended from 2290 HVUT taxes. 

The tax-suspended vehicles must be reported on Form 2290 with the VINs and mileage use limit information. 

The filer needs to declare that the information provided is true and accurate, and may even attach proof to support the claim. 

If you do not report this information and continue to operate the tax-suspended vehicle on highways, the state transport authorities and the IRS could prohibit your movement until you provide sufficient paperwork. 

It’s just easier to report and file your 2290 returns with the tax-suspended vehicle information to avoid trouble with the IRS. 

Check the above information to review and correct your 2290 forms thoroughly before you file your HVUT returns with the IRS.

BONUS: Avoid THIS Mistake At All Costs When Filing Your 2290 Forms Online 

Once you’ve reviewed your 2290 forms, don’t be in a rush to eFile your 2290 returns with just anybody. 

Your 2290 forms report important information about your company, and it’s important to not compromise the privacy of your business information. 

And because you’re in a rush, it’s plausible for you to give into the gimmicks and wicked tricks of bad actors online who want to take advantage of your urgency. 

Always file your 2290 forms with an IRS-authorized eFile provider to avoid compromising your business privacy. 

In the wrong hands, your business information can be stolen or, worse, it can be fraudulently used as a tool to extort huge amounts of money. 

You can prevent all of this by following a simple trick. Verify if someone is really an authorized 2290 eFile provider by checking this list from the IRS. 

If they do not exist in this list, then they’re clearly not authorized to provide the eFiling services. 

Alternatively, you can just skip this step and eFile your 2290 returns with EZ2290. 

EZ2290 is an IRS-authorized eFile provider (you can verify us with the link above), trusted by 10,000+ trucking businesses like you. 

EZ2290 offers: 

  • 256-bit bank-level secure & encrypted eFile experiences
  • Free 2290 VIN Corrections
  • Free Re-files for rejected returns
  • Convenient payment options to pay your HVUT online 
  • Priority 2290 tax support

And much more.

Calculate 2290 Tax For Free | Get Started Now & eFile Form 2290 to prevent penalties.

The IRS Form 2290 is due by August 31, 2022. 

Other Useful Posts From Ez2290 Blog

2290 Rejection Reasons – Top Reasons The IRS Rejects HVUT Form 2290

Posted on August 24, 2022 - 11:54 am by
Form 2290 Rejection Reasons

IRS rejecting your 2290 returns? Check out the top 10 reasons why the IRS rejects the HVUT 2290 returns.

Rejection.

Nobody likes it.

And when it comes from the IRS, you dislike it even more. 

When you spend X number of hours, resources, and effort into preparing your 2290 returns, you hope that the IRS would accept your 2290 reports and provide the stamped Schedule 1.

But we all know that’s not how the IRS works. 

The IRS wants you to make sure that everything looks accurate before you eFile HVUT 2290 return.

But despite your best efforts, the IRS may have rejected your returns citing reporting errors.

The rejection notice may leave you clueless with its error codes and legal lingo, which can be confusing. 

So, you’re left asking yourself, “what went wrong?”.

We’re putting together some of the most common reasons why the IRS rejects your 2290 form filings to help provide answers to your questions. 

Check if any of the following reasons resonate with your case. 

Top 10 Reasons Why The IRS Rejects HVUT Form 2290

Here are the top reasons why your HVUT 2290 form filings are rejected by the IRS.

When you miss the signature 

IRS Form 2290 requires a signature as applicable on Part II of Form 2290 and the ‘Consent to Disclosure of Tax Information section of the form to certify the authenticity of the information furnished on the form. If the signature is missing in either of these spaces, it essentially signifies that the information is not validated by the filer, which leads to 2290 form rejection.

When you report wrong payment dates

Report accurate 2290 tax payment dates to avoid getting rejected by the IRS for this error. The date you enter on line 1 of Box 3 of Form 2290 should also be in alignment with the actual date of payment made. And definitely don’t report payment dates that fell on a holiday or the weekend.

When you report incorrect mileage information 

The standard mileage limits for non-agricultural vehicles are 5000 miles and 7500 miles for agricultural vehicles. However, when the mileage limit exceeds these numbers, the IRS requires you to file a 2290 amendment to report the increase in mileage use limit. 

Make sure that the month in which the mileage limit increased is equal to or later than the month of first use. 

Inconsistencies in the mileage utility information and entering incorrect months will result in 2290 rejections.  

When you report incorrect taxable gross weight

This reporting error is similar to the mileage error. The month in which the taxable gross weight of the vehicle increased must be equal to or greater than the month of first use. Inconsistencies in taxable gross weight information could lead to 2290 rejections. 

When you report an incorrect EIN & business name 

When the EIN and business name do not match or when there are errors in the legal name and EIN details furnished on the 2290 form, the IRS will reject the return. This is standard practice across all IRS filings. 

If you or your preparer report an incorrect EIN or an incorrect business name, then the IRS will reject your 2290 returns.

When you report a new EIN

If you’ve recently received an Employer Identification Number (EIN), and it’s been less than two weeks since you’ve received it, then the IRS may reject your return citing invalid or incorrect TIN. This is because it takes up to 2 weeks for the new EIN to be registered in the IRS database. 

When there is a duplicate filing

This error signifies that the 2290 return has been filed for the same vehicle with the exact details in the same year more than once. If you’re eFiling with the IRS FIRE e-filing system, then you come across the “Duplicate filing exists” error message. 

However, if you’re eFiling with an IRS-authorized eFile provider like EZ2290, you may be able to check your previous filings, compare the 2290 information, correct the reports, and eFile 2290 forms securely.  

Incorrect bank account details

While paying your 2290 tax online, if you enter incorrect bank account details on the payment page, your eFile request will get rejected. Although this has nothing to do with your reporting regime, this is an important aspect to consider when you’re reviewing your rejected 2290 returns.

Error Code R0000-906-01: RTN rejection

When your 2290 eFile has been rejected by the IRS citing the reject code R0000-906-01, it means that the bank’s routing number or transit number is invalid. Double-check this number before reporting it on HVUT Form 2290.

VIN Duplication

When you report the same vehicle identification number twice in a 2290 form, the IRS may cite duplicated VIN error for your 2290 filing. No two vehicles have the same VIN, so it’s essential to validate the VINs prior to reporting on Form 2290 to avoid 2290 form rejections. 

Re-File Rejected 2290 Returns At No Additional Cost With EZ2290 

The IRS may reject your 2290 filings for any of the above reasons. 

It’s important to be ready with a resolution to address the reject codes as and when notified by the IRS to avoid further notices and penalty assessments. 

With EZ2290, you can correct your 2290 returns conveniently at no additional cost.

When you eFile your IRS HVUT 2290 forms with EZ2290, we directly transmit your 2290 filing request to the IRS, and help you make the 2290 tax payment online through various available payment options. 

And if the IRS rejects your 2290 form citing any of the above reasons, our customer success team will help you find timely resolutions. 

The best part is that you can re-file the rejected returns at no additional cost. 

Get Started Now & Create Your Free Account

What else does EZ2290 offer?

And much more.

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IRS 2290 HVUT Payments: Various Ways You Can Pay Your 2290 Tax Online With EZ2290

Posted on August 24, 2022 - 11:30 am by
IRS 2290 HVUT Payments

Here are all the online payment methods as approved by the IRS to pay your HVUT 2290 tax securely online.

What Are 2290 IRS Payment Methods?

When you eFile your 2290 returns with the IRS, you also need to pay the tax on the HVUT-eligible vehicles as computed for the taxable period. This 2290 tax can be paid online and offline. The IRS currently supports 5 payment methods to receive the 2290 tax from taxpayers.

These are the IRS 2290 HVUT Payment methods (also supported by EZ2290):

  • Credit/Debit Card
  • EFW or Direct Debit
  • EFTPS 
  • Mail-In Checks 
  • ACH- Direct Bank Account Draft

In this discussion, let’s take a look at the functionalities and the pros and cons of these IRS 2290 tax payment methods.

So, let’s get started.

Credit/Debit Card

Making your HVUT payment by credit/debit card is the best way to save time, money, and effort. It’s also the most secure way to pay your taxes. The transaction will include your HVUT taxes (along with a processing fee) and transaction fees (depending on your eFile provider).

Pros  👍 Cons 👎
It’s easy, convenient, and secure.Impacts your credit score (for credit card payments).
Earn rewards for making payments with your card.Convenience fees can be an extra burden.
Payment flexibility with no additional paperwork.Higher interest rates. 

Note: If you’re thinking of paying your taxes online using a credit card, remember that the IRS offers payment plans to taxpayers who plan on making the tax payment within an extended period. Make sure that you commit to paying your dues before the payment plan expires to avoid additional interest and penalties. 

eFile 2290 & Pay HVUT Now

EFW or Direct Debit

EFW is a convenient way to pay your HVUT. It allows you to pay your 2290 HVUT tax electronically and have it directly debited from your bank account. You don’t have to submit any vouchers to initiate the transactions. 

By choosing electronic funds withdrawal, you save money on postage and receive your refund in 30 business days (if the payment fails or gets stuck). 

Pros  👍 Cons 👎
eFile and pay electronically in a single step.Dependency on tax preparation software or tax preparer. 
It’s a safe and secure 2290 tax payment option. There is no instant proof of payment. You must review your bank statements to confirm the payment. 
No additional charges or convenience fees.Once your return is accepted by the IRS, your payment information cannot be changed.

eFile 2290 & Pay HVUT Now

EFTPS 

The EFTPS payment option is a fast and secure way to make your 2290 tax payment on time. Unlike EFW, the filer is responsible for scheduling the payment online. You will need to register with the EFTPS portal to initiate online 2290 tax payments. 

Pros  👍 Cons 👎
Schedule tax payments 365 days in advance. Account creation takes about 2 weeks.
Change or cancel scheduled tax payments easily.The filer has to manually authorize the payments after eFiling the forms. 
Payment tracking with email notifications.Once your return is accepted by the IRS, your payment information cannot be changed.

eFile 2290 & Pay HVUT Now

Mail-In Checks 

You can use a check or money order if you choose Check or Money Order as the payment option on your payment/checkout page.  Include the daytime phone number, Form 2290, and the tax period on the back.

The check must be made out to the United States Treasury Department at the following address. 

Internal Revenue Service

P.O. Box 804525

Cincinnati, OH 45280-4525

Print and enclose a copy of the Payment Voucher 2290-V along with the check. 

Pros  👍 Cons 👎
Instant stamped Schedule 1.Printing and mailing charges for Form 2290-V.
Ideal for small businesses that are close to the IRS office. If you’re filing for more than 25 HVUT vehicles, you’ll be redirected to electronic methods of filing and payment.
The check can be sent after the filing has been completed.Checks sent via mail could be lost in transit.

eFile 2290 & Pay HVUT Now

ACH- Direct Bank Account Draft

You can pay your HVUT 2290 tax using the ACH-Direct Bank Account Draft method. 

You will need to submit a direct bank account draft to withdraw or debit the amount directly from your bank. 

The following information would be necessary to pay your 2290 tax. 

  • Routing Number
  • Account Number
  • Account Type (Checking or Savings)
  • Account Holder Phone Number
Pros  👍 Cons 👎
Low transaction fees.This is a US-only network and cannot be accessed by users from other countries. 
Convenient same-day transfers.Limits to transaction volume and amounts per week and month. This can be an issue if you have to file and pay taxes for multiple EINs.  
Easy payment tracking.Time limits and delays if you exceed the “cut-off” time.  

eFile 2290 & Pay HVUT Now

With the pandemic still limiting the normal functioning of financial institutions, people have shifted from offline tax payments to sleeker online payments. 

The good news is that EZ2290 supports all of these payment methods, helping you eFile your 2290 forms and pay the 2290 tax due on your vehicles conveniently. 

Sign up with us for free and start e-filing your 2290 forms securely.

If you don’t already know, EZ2290 is an IRS-authorized eFile provider, trusted by 10,000+ trucking businesses. 

With EZ2290, you can: 

Check the accuracy of your 2290 taxes with our smart 2290 tax calculator online now. 

Calculate HVUT Now & eFile Form 2290 Online

Other Useful Reads From Ez2290 Blog

Name Error In IRS Form 2290: How To Do Name Correction On HVUT Form 2290?

Posted on August 23, 2022 - 1:14 pm by
Name Error In IRS Form 2290

Reported incorrect business/legal name on HVUT Form 2290? Correct it with these quick and easy tips in just a few minutes.

Names.

They’re the literary identifiers of things and people.

Everyone who has a name is identified with that name.

And when you register the name with the social security office, it becomes the official name with which everyone should address you.

The same logic applies to a business entity as well.

When a business is registered with a particular business name, and a TIN or Employer Identification Number (EIN) has been assigned to the entity, the assigned identification details must be used across all regulatory experiences to avoid reporting discrepancies with the IRS.

Usually, the Social Security Administration and the IRS assign unique identification details to individuals and entities.

The Social Security Number (SSN), EIN, TIN, and more are assigned by the federal authorities.

While you always report the correct name of the entity on IRS HVUT Form 2290, it is possible to report the business name incorrectly. This is a common occurrence when you’re in a rush to file the paperwork or when you’ve assigned the HVUT 2290 Form completion work to someone else.

Name errors in HVUT 2290 Form reporting are always a possibility. However, there are resolutions to save you from legal liabilities. A

One such fix is the incorrect name report correction for IRS Form 2290. This is also known as 2290 Name Correction.

It is essential to note that there is no one common approach to fixing an incorrect name report on an IRS form.

A collective of efforts must be undertaken, depending on the severity of the error, to avoid conflicts in regulatory reporting.

The following will discuss in detail the various approaches to correct an incorrect name reported on IRS HVUT 2290 form.

But before we get to 2290 name corrections, let’s understand the various types of business name errors in 2290 HVUT Form reporting.

Understanding Name Errors On Form 2290

Misspelled business name

The name of a business can be misspelled, especially handwritten names. 2290 business name errors happen when the lowercase alphabets like ‘n’ is confused with ‘r’ or uppercase letters like ‘Q’ and ‘P’ are confused with ‘O’ and ‘B’ respectively.

Tip: It’s ideal to save the business names in a digital document with sharp fonts to avoid confusion. It’s easier to communicate the business name digitally. This helps prevent misspelled names.

Incorrect business name

A 2290 business name could be spelled correctly yet still be wrong.

Here’s how.

“Alison Texas Trucking” is the original name of the business.

However, you’ve typed “Alison Texan Trucking”.

Both are correct (spelling-wise), but only one of those names is the real, registered name of the entity.

Tip: Double-check the business name and check the prior records of business (if valid) to report the legal name accurately.

Incorrect EIN/legal name combination

Now, this is a scenario where the EIN and the legal name of the business do not correlate. When you enter the EIN incorrectly, but enter the legal name of the business correctly, it’s an invalid report. Similarly, an incorrect legal name with a correct EIN is also invalid.

Tip: Use IRS TIN Matching to check if you have the correct EIN/TIN/SSN and the legal name of the entity. It’s easy to spot incorrect details when you validate the TIN + legal name combinations against the IRS records.

Now, let’s look at the resolutions to fix the name error in the 2290 form.

Best Ways To Correct An Incorrect Name Reported On HVUT Form 2290

Reporting an incorrect business name requires you to put in a variety of efforts to ensure that the legal name reflects correctly in the IRS records and vice versa.

Use any of the following name correction approaches (separately or together) as deemed fit for your unique case.

Filing a fresh 2290 form

If you’ve reported an incorrect name on Form 2290 and proceeded to file the return, don’t worry. You can still file a fresh 2290 return and report the valid legal name of the business and the EIN accurately. However, you will be required to pay the taxes again.

When you’re filing a fresh 2290 form with the corrected name and EIN combination, you will be required to pay the tax again.

However, you can request a refund for the excess tax paid by filing Form 8849 (Schedule 6).

Note: There is no guarantee that the refund will be approved by the IRS. But if you submit enough documentation to support your case, the IRS may consider your request.

Updating your EIN + business name information

Read this guide to understand everything about EIN from the IRS before you start this process.

Request a change of EIN from the IRS by following this guide.

If your EIN needs to be renewed or if you’re considering changing the EIN of your business, you can do so by filing Form SS-4.

But before you change the Employer Identification Number, you may need to pay off the pending taxes attached to the “old” EIN and file a ‘2290 Final Return’.

You should consider changing the name of your business if any of these scenarios apply to your business.

Note: You don’t necessarily have to change the EIN when you change the business name.

Follow this guide from the IRS to change the business name officially.

How EZ2290 Can Help

  • EZ2290 is an IRS-authorized eFile provider and enables you with:
  • Quick and easy bulk data import
  • Real-time TIN matching
  • Dynamic 2290 form completion
  • Automatic HVUT tax calculations
  • Secure & encrypted eFile transmissions
  • Free 2290 VIN Corrections
  • Free Re-file for rejected returns
  • Convenient HVUT payment options online
  • Priority 2290 tax support

And much more.

If you’re looking for specific solutions for the 2290 name correction aspect, EZ2290 enables you with 2290 Final Return eFile and new 2290 eFiles.

Just select the 2290 filing option in the electronic return, and you’re good to go.

Get Started Now & eFile Form 2290 Now

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What Year Is The Letter ‘X’ In A VIN?

Posted on August 23, 2022 - 12:50 pm by
What Year Is The Letter ‘X’ In A VIN

Here’s a simple guide to understanding the unique VIN codes per the VIN-to-year chart.

What Is A VIN?

VIN is the vehicle identification number.

It’s a unique combination of letters and numbers, each of which represents a unique aspect of the vehicle.

When put together in the unique assigned sequence, the VIN helps decode the origin of the vehicle, manufacturing details, model, make, engine number, and other information about the vehicle.

If you’re new to decoding VINs, we recommend this guide to understand the VIN series better.

According to the IRS, every trucker, owner-operator, trucking business, and fleet owner is required to file a Form 2290, reporting certain vehicle information. This vehicle information report includes the vehicle identification number.

Understanding The Context: VIN

Vehicle identification numbers are assigned to vehicles to help authorities and filers identify their vehicles from other vehicles.

This is the original “code” assigned to a vehicle for the purpose of identification.

When you report heavy truck tax information on Form 2290, a vehicle identification number is required. It’s used to help the IRS understand that you’ve filed the 2290 return and paid the federal tax due on the vehicle.

In short, the VIN represents the vehicle in all regulatory reporting aspects.

The ‘X’ Factor In VIN: What Is The Letter ‘X’ In A VIN?

Each character in the VIN represents and identifies a different aspect of the vehicle.

The model year of a vehicle is represented by the 10th digit of the VIN.

And if the 10th digit of the VIN is ‘X’, it means that the vehicle model year is 1999 and 2029, respectively.

Use the following table to understand the VIN codes by year.

Vehicle Code & Years: A Simple VIN-To-Year Representation

CodeYears
A1980, 2010
B1981, 2011
C1982, 2012
D1983, 2013
E1984, 2014
F1985, 2015
G1986, 2016
H1987, 2017
J1988, 2018
K1989, 2019
L1990, 2020
M1991, 2021
N1992, 2022
P1993, 2023
R1994, 2024
S1995, 2025
T1996, 2026
V1997, 2027
W1998, 2028
X1999, 2029
Y2000, 2030
12001, 2031
22002, 2032
32003, 2033
42004, 2034
52005, 2035
62006, 2036
72007, 2037
82008, 2038
92009, 2039

Use the codes above to decode the real information hidden behind the vehicle identification number.

Follow this guide to decode all characters of a VIN in just a few moments.

Reported an incorrect VIN? Quickly correct the incorrect VIN with VIN Correction 2290

Businesses report incorrect VINs all the time. It’s a common error that can be fixed easily by just filing a VIN Correction Form 2290.

Form 2290 is designed to help taxpayers like you file the HVUT return for a variety of purposes, including amending the vehicle weight, changing the business address, submitting the final return, and of course, correcting an incorrect VIN.

Select the ‘VIN Correction’ box on Form 2290 when you plan on filing 2290 for VIN Correction.

Validate the VIN and then enter the corrected VIN on the 2290 return.

Filing a 2290 VIN Correction form is relatively easy and it shouldn’t take more than a few minutes.

However, if you’ve reported incorrect VINs for your bulk trucks, then it’s possible that the correction process will take some time.

But you don’t have to worry about this when you eFile 2290 VIN Correction with EZ2290.

In fact, it’s a really simple process that can be completed in just 6 quick steps.

Follow the steps below.

  1. Log in or create your free EZ2290 account 
  2. Select VIN Correction service on your EZ2290 dashboard
  3. Select ‘VIN Correction’ on the 2290 form
  4. Enter a verified vehicle identification number. If you’re correcting bulk VINs, just select and import the data from Excel and validate the VINs.
  5. Review the 2290 returns for accuracy
  6. eFile 2290 VIN Correction securely with EZ2290 

And that’s it!

Alternatively, you can choose managed services to give yourself some peace of mind.

Connect with us now and we will take care of your 2290 filings from A-Z.

Check 2290 Tax For Free | Get Started- It’s Free!

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How To Calculate The Taxable Gross Weight Of A 2290 HVUT Truck?

Posted on August 22, 2022 - 11:09 am by
Taxable Gross Weight Of A 2290 HVUT Truck

What is the taxable gross weight of a 2290 highway truck, and how do you calculate it?

Ever wondered how much a heavy highway truck weighs? 

Do you know how much of that weight is actually taxable? 

Certain highway vehicles are taxed according to their gross weight. 

And it’s important to understand the factors that determine the vehicle’s taxable gross weight. 

In this context, the taxable gross weight of a vehicle is determined by adding up the mass of all the components that make the vehicle functional and operable. This includes the weight of the vehicle itself and any attachments, such as flatbeds, trailers, etc.

In short, the taxable gross weight of a vehicle is the empty, unloaded weight of the vehicle. 

The IRS classifies vehicles in accordance with their weight and “taxability”. 

Obviously, not all vehicles weigh the same. 

As the make and the model year change, so does the weight of the vehicle.

In addition to this, the vehicle’s weight also changes when the owner adds certain customizations.  

So, let’s learn how to calculate the taxable gross weight of the commercial motor highway vehicles in this read, and see how taxable gross weight is treated across varying tax information reporting perspectives in the HVUT narrative. 

  • What is the taxable gross weight of a highway truck?
  • HVUT vehicle categories and gross weight 
  • How to calculate the gross weight of a highway truck?
  • How to report the taxable gross weight of your vehicle on Form 2290? 

What is the taxable gross weight of a highway truck?

  • The taxable gross weight of a highway vehicle is the sum of its unloaded weight and the equipment attached to it. 
  • This is the weight of the vehicle before any kind of goods or commodities are loaded. 
  • This weight includes the weight of all the essential and secondary components of the vehicle that help the vehicle operate at its best on the highways. 
  • The weight of the shipment or load weight shouldn’t be considered when calculating the gross weight of the vehicle. 

According to the HVUT tax reporting regime, a vehicle is subject to HVUT if the gross weight of the vehicle is 55,000 pounds or more. It’s only subject to taxes after the mileage utility limit exceeds 5000 miles (for non-logging vehicles) or 7500 miles (for agricultural vehicles). 

If the gross weight of the vehicle is 55,000 pounds or higher, then the vehicle information needs to be reported on HVUT 2290 form and the HVUT form needs to be filed with the IRS, (regardless of the mileage limit). 

When the vehicle qualifies for HVUT reporting but isn’t taxed by the IRS, then such a vehicle is called a “tax-suspended” vehicle because it’s suspended from the HVUT tax imposition.

HVUT vehicle categories and gross weight 

Heavy highway vehicles are taxed according to their taxable gross weight. This is established. 

However, the IRS distinguishes various highway vehicles by categorizing alike vehicles per their weight. 

There are a total of 22 vehicle categories that are subject to HVUT. ‘Category W’ vehicles are suspended from HVUT. 

Each category (except category W)  specifies the weight range of the vehicle and the tax rates as applicable according to this classification. 

Take a look at the tax computation section of Form 2290 below.

Tax Computation

How to report the gross weight of a highway truck?

As you can see, the taxable gross weight of the vehicle corresponds to the vehicle category (to the left)  and the tax rates applicable to the vehicles (in the blue box). 

Now, all you have to do is gather the total number of vehicles you own and enter the number of vehicles you own in each category. 

Let’s assume that you own one category ‘D’ vehicle, two categories ‘G’ vehicles, and one category ‘S’ vehicle. 

You will enter the number of vehicles you own in each category and multiply the number with the applicable tax rates as follows. 

Tax Computation Form

How to calculate the taxable gross weight of your vehicle on Form 2290? 

In order to calculate and report the taxable gross weight of the vehicle, you will need to find the weight of the vehicle, which is usually printed on the vehicle compliance documentation provided by the seller, dealer, or manufacturer. 

Additionally, you can use CAT Scales available at certain truck stops to check the weight of your vehicle.

Remember that CAT scales are used to weigh the overall weight of the vehicle, including the loading weight. You will need to separate the loading weight to calculate the vehicle weight.  

The weight of the commercial motor vehicles operating on highways is calculated per the FHWA standards.

If you’re reading about calculating the taxable gross weight of the vehicle, then you’re probably on your way to reporting the said weight on the 2290 form. 

Be informed that Form 2290 is due this August 31, 2022. eFile your 2290 returns now to prevent being penalized by the IRS for late filing. 

eFile 2290 Now

Don’t eFile 2290 Form With Just ANYONE. 

eFile your 2290 returns with an IRS-authorized eFile provider like EZ2290 to securely transmit your 2290 eFile requests to the IRS.

With EZ2290, HVUT reporting is easy, simple, and most importantly, secure.

EZ2290 offers: 

  • Easy 3-step eFile experiences
  • Bulk 2290 eFile solutions
  • Automatic tax calculations
  • Secure & encrypted form completion
  • Free VIN Corrections
  • Free re-filing for rejected returns
  • 24×7 priority 2290 support

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Logging Vehicle: What Is Considered ‘Logging Vehicle’ For Form 2290 Reporting?

Posted on August 22, 2022 - 9:05 am by
What is a logging vehicle for Form 2290

What is a logging vehicle, and how does it impact your HVUT taxes? Learn all about logging vehicles and the tax implications of logging vehicles in this quick guide. 

According to the IRS, a heavy vehicle doesn’t necessarily need to be a truck. 

It could be any mobile vehicle that weighs 55,000 pounds or more and utilizes the federal highways for transportation. 

However, only a few vehicles are qualified for HVUT. 

The weight of the vehicle and its utilization of federal highways is one of the qualifying factors for HVUT tax. 

These factors differentiate “heavy” vehicles from “regular” vehicles. 

Heavier vehicles tend to utilize the highways for transportation purposes and wear off the highways gradually. 

As a result, the damaged roads need more funds for repair and maintenance. 

The heavy vehicle owners are required to report the miles utilized on federal highways in a calendar year and pay the taxes accordingly. 

A heavy vehicle must drive at least 5000 miles on the highways (non-agricultural trucks) and 7500 miles (agricultural trucks and vehicles) to be qualified for HVUT taxes. 

Otherwise, the vehicles are suspended from HVUT. 

So, if you own a truck, and it happens to weigh about 55,000 pounds or more, and the vehicle was used for 5000 miles or more, then the vehicle is subject to HVUT taxes, depending on the month in which the vehicle was first used. 

Now that you have some context on 2290 reporting and its pre-qualifications, let’s try to understand what logging is and its implications on heavy highway vehicle usage tax (HVUT). 

What Is Logging?

Logging is a terminology used in IRS HVUT filings to define vehicles that are exclusively used for transporting lumber and other forestry goods to and from harvest locations. 

If your vehicle is exclusively used for transporting forestry goods, then the IRS will categorize your vehicle as a “logging vehicle”.

You will be taxed at different rates compared to regular heavy vehicles if your vehicles are reported as “logging vehicles” on 2290 forms. 

Here’s how you can differentiate a logging vehicle from a regular one. 

Logging VehicleRegular Vehicle
A logging vehicle exclusively transports goods or products harvested from a forest.A regular vehicle is used for transporting a variety of goods and commodities.
It is exclusively used for transporting forestry products to and from different points within the forest.A regular vehicle can be used for transporting a variety of products from and to any location within the U.S. (and sometimes even bordering states).
A logging vehicle is usually registered as a highway vehicle for the purpose of transporting harvested forest products under the state laws in which the work is conducted. A regular vehicle is registered with the state DOT for commercial transportation purposes. The vehicle owner may need to buy special permits when transporting goods to international jurisdictions. 

Vehicle Logging: Classification & Paperwork 

A logging vehicle can be a lorry, a goods truck, a flatbed truck, or even a tractor with integrated loading units. 

Contrary to popular belief, logging vehicles do not need to have any special licenses or number plates to identify the vehicle as a “logging vehicle”. 

From the outside, you may not be able to tell the difference between a regular truck and a logging truck. 

However, if prompted, the vehicle owner or the operator is required to produce the relevant paperwork and permits to the authorities to prove that the logging vehicle is specifically used for transporting forestry goods and products. 

Reporting Logging Vehicles On Form 2290

  • When reporting with Form 2290, it is important to differentiate if your filings are for logging or non-logging vehicles. 
  • The “Tax Computation” section of Form 2290 requires the filer or the preparer to specify whether the vehicle is a “logging vehicle”. 
  • If you’re eFiling, you will be prompted to confirm whether you’re filing for logging vehicles. If you are reporting and filing Form 2290 HVUT for logging vehicles, then select “yes” in the dropdown menu. 
  • A logging vehicle count must be separated from the regular highway vehicles for tax reporting purposes. This is especially crucial if you’re reporting for multiple vehicles at once. 
  • It is essential to note that logging vehicles are taxed comparatively less. A regular vehicle that weighs 55,000 pounds is taxed at $100, but a logging vehicle that weighs the same is taxed at $75. 

File 2290 Form For Logging Vehicles With EZ2290 

If you’re looking for a simplified eFiling solution to report your logging vehicles and file a 2290 form, then EZ2290 is the ideal choice for you. 

EZ2290 is an IRS-authorized eFile provider, trusted by 10,000+ truckers. 

We enable:

And much more. 

Calculate Logging Tax For Free | eFile 2290 For Logging Vehicles

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Understanding Farm Vehicles On Form 2290

Posted on August 22, 2022 - 8:40 am by
Understanding Farm Vehicles On Form 2290

What are farm vehicles, and how do you report farm vehicles on Form 2290? Learn all about 2290 farm vehicles in this simple guide.

Defining Farm Vehicles

A farm vehicle is a vehicle that is exclusively used for farming purposes. 

Tractors, pickup trucks, track tractors, balers, 4-wheel drive tractors, and other similar types of vehicles that are exclusively used for farming and agricultural purposes are known as “farm vehicles”. 

Farm vehicles are used for transporting forestry goods, commodities, raw materials, wooden logs, and other kinds of tasks that fall within the “farming” framework. 

Special signage, placarding, or license plating is not necessary to identify a farming vehicle. 

However, the vehicle needs to be registered with the state authorities as a farming vehicle and must only be used for farming and agricultural purposes.

Farm Vehicles Vs Agricultural Vehicles On Form 2290: What’s The Difference?  

Farming and agricultural vehicles aren’t much different from one another. 

Some vehicles may be used for transporting agricultural commodities, such as seeds, fertilizers, and more. While other vehicles may be used for transporting bee hives, livestock, cattle, poultry, or even wildlife. 

Either way, the fundamental point for both types of vehicles is the same. They’re only used for farming and agricultural purposes.

In the HVUT 2290 form reporting narrative, farm vehicles and agricultural vehicles are categorized as “logging vehicles”. 

The logging vehicles, just like commercial highway vehicles, must meet certain requirements before they qualify for HVUT taxes. 

A vehicle, logging or non-logging, must weigh at least 55,000 pounds or more to qualify for HVUT. The same must be reported on IRS HVUT Form 2290. 

How Are Farm Vehicles Different From Commercial Motor Highway Vehicles? 

Farm Vehicles Commercial Vehicles 
2290 farm vehicles have a mileage use limit of 7500 miles. Regular 2290 vehicles have a mileage use limit of 5000 miles. 
2290 farm vehicles are taxed at a minimum of $75 for heavy highway vehicle usage tax.Regular 2290 vehicles are taxed at a minimum of $100 for heavy highway vehicle usage tax.
Farm vehicles are primarily used for farming and agricultural purposes. Regular HVUT 2290 vehicles are used for transportation and commerce purposes.  
Farm vehicles are categorized as logging vehicles. Non-farming vehicles are categorized as non-logging vehicles. 

How To Report Farm Vehicles On Form 2290? 

You will need the following information to report a farm vehicle or an agricultural vehicle on HVUT 2290 form. 

  • Business name
  • TIN/EIN
  • Vehicle identification number 
  • The Taxable gross weight of the vehicle
  • The month of first use 
  • Mileage use limit of the vehicle 
  • Vehicle category 
  • Tax suspension status of the vehicle 

In the “tax computation” section of Form 2290, you will need to enter the number of farm vehicles that qualify for HVUT. 

Multiply the number of farm vehicles with the tax rates in accordance with the taxable gross weight, as presented in the image below. 

Tax Computation

If the farm vehicles are suspended from HVUT, they need not be reported here. 

However, you will need to report the VIN and the period for which the vehicle remains tax-suspended in the preceding section, “Part II” of the 2290 form.

10,000+ Trucking Businesses Like Yours Are eFiling 2290 Forms With EZ2290

When you eFile with just any platform, you’re compromising your business privacy and data privacy. In the wrong hands, your data can be used against you. 

Bad actors have found newer and better ways to trap businesses. It’s essential to be picky and choose eFile providers that are authorized by the IRS – like EZ2290. 

10,000+ truckers, owner-operators, fleet companies, and small trucking businesses trust EZ2290 for its secure and convenient e-filing experiences. 

Report your farm vehicles on Form 2290 easily with EZ2290. Import your bulk vehicle data in a single click and e-file multiple 2290 forms at once. No paperwork. No mess. Learn more

Sign Up To Get Started

Did you know that Form 2290 is due this August 31, 2022? If you want to avoid late filing penalties and stay compliant with the IRS, now’s the time to do something about it. 

eFile Form 2290 Now

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How Do I Fill Out A 2290 Form? HVUT 2290 Form Box Wise Instructions

Posted on August 18, 2022 - 12:08 pm by
How Do I Fill Out A Form 2290

A simple guide to help you fill out HVUT Form 2290 online easily and quickly.

Here’s What You’ll Find In This Read

  • Understanding HVUT Form 2290 
  • Before You Begin: Information You Need To Fill Out Form 2290 
  • IRS Form 2290: Box-Wise Instructions 
  • eFile HVUT Form 2290 Online Easily Using EZ2290 

Understanding HVUT Form 2290 

Heavy Highway Vehicle Usage Tax form or HVUT Form 2290 is an IRS tax information return. 

Trucking companies, truck owners, owner-operators, and fleet companies prepare and file this federal excise form to report certain vehicle information and pay the HVUT due on the vehicles. 

Vehicles weighing 55,000 pounds or more qualify for HVUT reporting. 

Information pertaining to agricultural vehicles, non-agricultural vehicles, logging vehicles, non-logging vehicles, credit vehicles, and suspended vehicles, is typically reported on Form 2290. 

The 2290 information reported on Form 2290 is used to assess HVUT tax on qualified vehicles. 

Even if a vehicle has multiple owners, Form 2290 must be filed and the HVUT tax due on such a vehicle must be paid before the IRS 2290 due date. 

Before You Begin: Information You Need To Complete Form 2290 

Check if you have all the information needed to prepare and complete your 2290 HVUT filings. 

  • Legal name of the business or DBA (Doing Business As) name
  • EIN (Employer Identification Number) or TIN (Taxpayer Identification Number) 
  • Business address 
  • Taxable gross weight of the vehicle
  • Vehicle categories
  • Vehicle identification number 
  • Month of first use
  • Mileage use limit (miles utilized or exceeded or under-utilized by vehicles)
  • Logging status of the vehicle 
  • Suspension status of the vehicle 
  • Total number of vehicles 

This information, coupled with tax computation, completes your 2290 reporting regime. 

You can do this easily by importing your bulk vehicle data to EZ2290. (More on this later)

IRS Form 2290: Box-Wise Instructions 

IRS Form 2290: Box-Wise Instructions 

Business Details

Legal name: Enter the legal name of the business in the first field of Form 2290.

EIN: Enter the employer identification number (EIN) or taxpayer identification number (TIN) in the “EIN” box located at the top of Page 1. You also need to enter the EIN in Schedule 1. Both EINs must be the same. If you don’t have an EIN, you can also report its equivalent, social security number (SSN). However, this number must correlate with your DOT/DMV records. 

Business address: Enter the operational/official address of your business in this space. Include the door number, street name, county name, and other details per the USPS address records.

Filing options: If you’re filing a 2290 return for the first time or for the current filing period, you don’t have to select anything.

  • However, if you’re amending previously filed reports, then you need to select “Amended Return”. 
  • If you want to correct a vehicle identification number (VIN) that was previously reported, then you need to select the “VIN Correction” filing option. 
  • You must only select “Final Return” as a filing option when you’re filing the 2290 return for the last time or if you have no taxable vehicles to report. 

Page 2: Tax Computation

Tax Computation

Note: The section following Business Details is ‘Part I’. However, we’ll be computing the tax in the ‘Tax Computation’ section for your understanding. Further, Part I mostly focuses on deriving the net tax amount after deductions (for which you’ll need to complete Tax Computation first).

Enter the number of vehicles you own in accordance with the logging status and tax period in Column 3. 

If you own 3 logging vehicles and 6 non-logging vehicles, then enter this information in the relevant columns. 

Non-logging vehicles go in the ‘Vehicles except logging*’ column or column 3(a). 

Logging vehicles go in the ‘Logging vehicles*’ column or column 3(b). 

If you have vehicles that are partially taxed over a period, then the amount of the tax must be reported in Column 2. Use columns 2(a) and 2(b) as necessary. 

Column 4: Now, multiply Column 1 with Column 3. Here, you’re multiplying the number of vehicles with the associated tax rates (per the taxable gross weight of vehicles). 

Enter the total number of vehicles (including logging and non-logging vehicles) in the ‘Totals’ row at the bottom of this section. 

Calculate the Total by adding up all the values entered in each row of Column 4. This is the total tax. 

This total amount must also be reported on Line 2 of Part 1. 

Part I – Figuring the Tax

Part I - Figuring the Tax

Line 1: Enter the date for the month of first use in this field. If you first started using the truck in, say, August 2022, then 202208 must be reported on Form 2290. 

If you’re filing for a previous period, then you need to enter that month and year. You may need to pay a higher tax, depending on the additional proof or documentation you’re attaching with your filings.

If you’re filing for a used or newly purchased used vehicle (for which the tax for the current period has been paid by the seller), then the month following the month of purchase must be reported as the month of first use on Form 2290. In such a case, the seller should file a refund for the excess tax paid. 

Line 2: The Total amount figured in Column 4 must be entered in this field. 

Line 3: If the gross taxable weight of the vehicle has increased, then the additional tax paid must be reported in this field. This tax is added to the amount in Line 2. 

Line 4: Add line 2 and line 3. You’re adding the tax you owe to the additional tax. This is your Total Tax.

Line 5: If you’ve claimed refund credits from the IRS for your HVUT vehicles, then the same refund credit must be reported here. 

Line 6: Deduct the credit claims from your Total Tax, and you have the net tax or the tax you owe to the IRS. 

Part II Statement In Support Of Suspension

Part II Statement In Support Of Suspension

This section is used for reporting tax suspension details of your vehicles.

If a vehicle has been suspended from HVUT tax, then the vehicle details, such as the vehicle identification number (VIN), mileage use limit, the period for which the vehicle remains suspended, and other details must be reported on Part II. 

This is also where Third Party Designee’s details and consent must be provided. 

If you’re a preparer, you need to furnish the necessary information in the “Paid Preparer Use” section.

Information such as the name of the preparer, signature, date, PTIN, Firm’s EIN, Firm’s name, and contact information must be furnished. 

There is an additional consent form ‘Consent to Disclosure of Tax Information’ that must be signed and certified by the taxpayer after completing Form 2290 but before filing.

Schedule Of Heavy Highway Vehicles 

Schedule Of Heavy Highway Vehicles 

This is probably the easiest part of your 2290 form completion process. 

However, be careful.

This is also the step where most businesses fail to accurately report the vehicle identification numbers and depend on VIN Corrections to correct the incorrect VINs previously reported. 

Details like the EIN, vehicle identification numbers, vehicle categories (as defined in ‘Tax Computation’ section), the month of first use, and business details are critical for this section. 

Enter the 17-digit vehicle identification numbers in the boxes. 

If you’re e-filing with a dynamic eFile provider like EZ2290, you can import your VINs and category information from your computer. 

EZ2290 will dynamically populate the form with the appropriate data. 

eFile 2290 Now With EZ2290

Part II: Summary Of Reported Vehicles 

Report the total number of the reported vehicles and the tax-suspended vehicles in Line ‘a’ and Line ‘b’ respectively. 

Line ‘b’ must be subtracted from Line ‘a’. 

This gives us the total number of taxable vehicles. 

eFile HVUT Form 2290 Online Easily Using EZ2290 

2290 form completion is just one side of the coin. 

Once you’re done completing the form, you’ll need a reliable and secure platform to e-file your 2290 returns. 

Hundreds of thousands of trucking businesses are switching to electronic filing to avoid hefty paperwork, missed mailings, and inconsistencies in filings. 

eFiling solutions from EZ2290 enable you to:

  • eFile your 2290 forms securely with a 256-bit advanced encryption standard 
  • Keep a track of your IRS Form 2290 filings, previous HVUT filings, and other IRS communications in one place. 
  • File VIN Corrections for free
  • Re-file rejected returns for free 
  • Manage bulk 2290 filings in one place seamlessly

What’s even better is that you can have EZ2290 prepare your 2290 returns on your behalf with our Managed Services, saving you time and effort. Check it out

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Reported Incorrect VIN On Form 2290? Here’s How To Correct VIN Number Online

Posted on August 18, 2022 - 11:28 am by
Reported Incorrect VIN On Form 2290

Avoid paying double the taxes by reporting your VINs accurately with Form 2290 VIN Corrections.

Mistakes are inevitable. 

It’s only human to make errors now and then.

However, some errors can result in IRS notices and even penalties.

Thankfully, incorrect VIN reports are not one of those haunting errors. 

Nevertheless, they still need to be corrected because the IRS doesn’t keep a track of your VIN reports, and you may need to pay additional taxes if you’re reporting unknown or unverified VINs in your 2290 returns. 

But how exactly does an incorrect VIN report happen? 

And what do you need to do to fix or correct an incorrect VIN? 

Let’s take a look. 

Understanding An Incorrect VIN Report 

A vehicle identification number or VIN is a unique combination of 17 digits comprising numbers and alphabets. 

It’s assigned to a vehicle for identification purposes. 

The vehicle owner or the trucking business that owns and operates the heavy highway vehicle needs to report the VIN on Form 2290. 

When one or more characters of the VIN are reported incorrectly, the VIN report is termed to be incorrect. 

You’ve got an incorrect VIN if you confuse one character for another, or if your preparer has entered a wrong character in Schedule 1.

The VINs must be reported accurately on both copies of Schedule 1, failure to do so results in incorrect VINs. 

Form 2290 VIN Correction: How To Correct An Incorrect VIN?

The IRS requires you to file a Form 2290 VIN Correction if you’ve reported an incorrect VIN in your previous 2290 filings. 

The 2290 VIN Correction form is not a new form as such, but it is a “variant” of IRS Form 2290, and it must be prepared and filed to fix an incorrect VIN. 

It must be prepared and filed separately. 

Just mark “VIN Correction” when you’re preparing the 2290 return to signify that the return is exclusively filed to report corrected VINs. The ‘VIN Correction’ option shouldn’t be selected for any other reason. 

Enter the verified vehicle identification number (VIN) on both copies of Schedule 1.

If you’re correcting the VIN for tax-suspended vehicles, then correct the VIN in “Part II” of Form 2290.  

You can easily prepare and file your Form 2290 VIN Correction online with EZ2290, an IRS-authorized eFile provider. 

How To eFile Form 2290 VIN Correction With EZ2290?

EZ2290 allows you to file your Form 2290 VIN Correction for free. 

If you’ve previously filed your 2290 returns with us, you can file the 2290 VIN Correction returns at no additional cost. 

In order to file your 2290 returns with the corrected VINs, you will need to follow our 3-step process. 

Step 1:  Create your EZ2290 account for free 

If you’re registered with EZ2290, log in here. 

If you’re new to EZ2290 (welcome!), create your account for free. 

Step 2: Validate & report the corrected VINs

Use free VIN check tools online to verify the accuracy of your VINs. Report the corrected VINs on your 2290 VIN correction form. Do not forget to select “VIN Correction” as your filing option for the eFile request. 

Step 3: eFile Form 2290 VIN Correction securely 

Click on submit and your 2290 VIN Correction request will be submitted to the IRS. We will notify you once the request has been accepted by the IRS. 

Why Are VIN Corrections Free With EZ2290?

Earlier in this read, when we said that human errors are inevitable, we meant it.

Incorrect VIN reports are basically just users missing to report or incorrectly reporting a character or two. 

It’s a minor error, and to charge users for such miscellaneous errors didn’t seem fair to us. 

Even though the 2290 VIN Correction requests do cost us money in different ways (electronic transmission costs, technical costs, compliance support staff’s efforts, etc.), we do not want to pass on that burden to our users. 

It’s a token of gratitude from our end to users who chose EZ2290 for their HVUT compliance needs. 

eFile 2290 VIN Correction For Free

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