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Frequently Asked Questions on Filing Form 2290

Simplify Your Heavy Vehicle Tax Filing Process with EZ2290.  

1. What is Form 2290 ?

Form 2290 is used to file tax for Heavy Highway Vehicles.

2. What does it mean to E-file?
E-filing is transmitting Business Tax Returns to the IRS through the internet. Electronic filing is the safest, most secure and private way to send your tax return to the IRS. Once you file your return, you will an electronic acknowledgement that the IRS has accepted your return for processing. Once the IRS accepts your return, your stamped schedule 1 will be emailed to you. It will have the list of vehicles for which you have filed the return. The Schedule 1 can be used as proof of payment when registering your vehicle(s) with the IRS. If there is any error in the data provided by you, then your return may be rejected. In this case, you will not receive your Schedule 1.
3. Who must file the Tax?
All individuals, Limited Liability Companies (LLC), Corporations, Partnerships, or any other organization such as a non-profit, charitable, educational, etc., must file the tax.
4. Who is liable to pay the tax if the vehicle is of Dual Registration?
The Owner is liable to pay the tax if a taxable vehicle is registered in the name of 2 persons. This rule also applies to dual registration of a leased vehicle.
5. What should be done if the previous owner does not pay the tax and the current owner of the vehicle is different, before the end of the tax period?
The current owner is also liable for the total tax for the entire tax period to the extent not paid by the previous owner. The current owner has to file Form 2290 and pay the tax by the last day of the month following the month the notification is received from IRS that the tax has not been paid by the previous owner.
6. What is a Logging Vehicle?
Logging vehicles are registered highway motor vehicles that are used exclusively in the transportation of harvested forest products.
7. What types of vehicles are taxable?
Highway motor vehicles that have a Taxable Gross weight of 55000 pounds or more are taxable.
8. What is a Highway Motor Vehicle?
Highway Motor Vehicles are self-propelled vehicles designed to carry loads over public highways, whether or not also designed to perform other functions.
9. What is a Public Highway?
A Public Highway is any road in the United States that is not a Private Roadway. This includes federal, state, county and city roads.
10. Which vehicles are not considered Highway motor vehicles?
Vehicles such as specially designed mobile machinery for non-transportation functions, vehicles specially designed for off-highway transportation, non-transportation trailers and semi-trailers are not considered as highway motor vehicles.
11. Is there any extension of time to file?
Before the due date of the return, you may request an extension of time to file your return by writing to the Internal Revenue Service Center, Cincinnati, OH 45999-0031. The letter must fully explain the cause of the delay. Except for taxpayers abroad, the extension may be for no more than 6 months. An extension of time to file does not extend the time to pay the tax. If you want an extension of time to pay, you must request that separately.
12. Can I still file after the due date?
The law provides penalties for failing to file returns or pay tax when due. There are also penalties for filing false or fraudulent returns. These penalties are in addition to the interest charge on late payments. The penalty for filing a return late or paying the tax late will not be imposed if you can show reasonable cause for not filing (or paying) on time. If you file after the due date (including extensions), attach an explanation to the return to show reasonable cause.
13. Will there be penalties for failing to file returns?
The law provides penalties for failing to file returns or pay tax when due. There are also penalties for filing false or fraudulent returns. The penalty for filing a return late or paying the tax late will not be imposed if you can show reasonable cause for not filing (or paying) on time. If you file after the due date (including extensions), attach an explanation to the return to show reasonable cause.
14. What is EIN?
An Employer Identification Number (EIN) is also known as a Federal Tax Identification Number and is used to identify a business entity. Generally, a business needs an EIN. An Employer Identification Number is a 9 digit number assigned by the IRS to filers of Form 2290. You must have an EIN to e-file 2290 and it must be at least 2 weeks old.
15. What is a VIN?
The Vehicle Identification Number (VIN) is a distinctive number assigned to a vehicle to identify it for changing title, vehicle registration and other functions. It contains 17 digits of alphanumeric characters.
16. What is Taxable Gross Weight?
Taxable gross weight of a vehicle is actual unloaded weight of vehicle fully equipped for service. It is the weight of maximum load carried on a vehicle.
17. What should I do if I need to change Address?
I have verified my business name and EIN and I still received the IRS rejection error “Database Validation Error”, what should I do? If you have obtained EIN less than 4 weeks ago then IRS e-file will get rejected. You must wait 4 weeks before. Change to: If you have obtained an EIN less than 2 weeks ago, your 2290 return will get rejected. You must wait 2 weeks before you resubmit your return.
18. How do I make a Final return?
You can make a Final return if you no longer have vehicles to report on. Also write to the IRS so that the IRS will stop mailing the package 2290 to you.
19. What is a Credit?
A 5 digit pin serves as an electronic signature for your 2290 tax filing. You can choose any random set of 5 digit numbers (no letters or symbols) that the IRS will use to verify a company official they can speak with over the phone, should you have any questions.
20. What is a Claim?
A credit for tax paid for the vehicles that were destroyed, stolen, or sold before June 1, can be claimed on the next Form 2290 filed or a refund of tax paid can be claimed on Form 8849.
21. Which vehicles are considered to be Sold out/ Destroyed vehicles?
A vehicle is destroyed when it is damaged by accident or other casualty to such an extent that it is not economical to rebuild.
22. When is a vehicle considered to be a Suspended Vehicle?
A suspended vehicle is a registered highway motor vehicle which has been used for 5000 miles or less on public highways within the 12 month filing period. Once a suspended vehicle exceeds the mileage use limit, the tax becomes due.
23. What is Mileage Use Limit?
Mileage Use Limit is the total mileage for which a vehicle is used during a period regardless of the number of owners.
24. What is an Agricultural Vehicle?
An Agricultural Vehicle is a registered highway motor vehicle that is primarily used for farming purposes which includes transporting any farm commodity to or from a farm or used directly for agricultural production.

 

25. What is a Payment voucher?
A Payment voucher will help the IRS to process your payment more accurately and efficiently. If you have your Form 2290 prepared by a third party, provide this payment voucher to the return preparer.
26. What is the purpose of the Form 2290?
Use Form 2290 to: – Figure and pay the tax due on highway motor vehicles used during the period with a taxable gross weight of 55,000 pounds or more. – Figure and pay the tax due on a vehicle for which you completed the suspension statement on another Form 2290 if that vehicle later exceeded the mileage use limit during the period – Figure and pay the tax due if, during the period, the taxable gross weight of a vehicle increases and the vehicle falls into a new category. – Claim suspension from the tax when a vehicle is expected to be used 5,000 miles or less (7,500 miles or less for agricultural vehicles) during the period. – Claim a credit for tax paid on vehicles that were destroyed, stolen, sold, or used 5,000 miles or less (7,500 miles or less for agricultural vehicles).
27. What are the categories for which an amendment can be done?
The following are the categories for which the amendments can be done: – Change in VIN correction – Change in Mileage Use limit – Increase in Taxable Gross Weigh
28. When can a vehicle be amended for a change in mileage use limit?
A vehicle can be amended for a change in mileage use limit when the mileage limit of the suspended vehicle exceeds 5,000 miles (7,500 miles for agricultural vehicle) and the tax becomes due from that reported on the previous Form 2290.
29. Can I claim a refund electronically for a vehicle I used less than 5,000 miles during the tax period?
Yes. If you already paid the tax on a vehicle you used for less than 5,000 miles, you can claim a credit on the first Form 2290 you file for the next tax period. Alternatively, you can claim a refund of the tax paid on Form 8849, Schedule 6, Other Claims. However, a credit or claim for this refund cannot be filed until the next tax period. A credit, lower tax, exemption or refund is not allowed for an occasional light or decreased load or a discontinued or changed use of a vehicle.
30. Is this a privately purchased used vehicle?
A privately purchased used vehicle is bought from another owner who has already paid the 2290 Heavy Vehicle Use Taxes for the month of sale. The buyer is not responsible for paying the taxes for that month.
1. Can I file my return without registering with the site?
For filing your return you need to register with us.
2. How long does it take to file my return?
Spend just a few minutes and share information with us to file your return.
3. Can I save my tax return and come back after a while to file my return?
Yes, you can come back and e- file your return.
4. What is the maximum number of vehicles per return? .
We support as much as it has been allowed by IRS. IRS recommends that for businesses that own more than 25 vehicles to file electronically.
5. Can I keep multiple businesses with single user registration?
Of course, you can have multiple businesses with single registration.
6. How do I get my forgotten User ID / Password?
Click on the ‘Forgot User ID / Password’ link. We will send the details to your email ID.
7. Can I do upload multiple vehicles information at once?
Yes, using our template you can add multiple vehicle information and upload.
8. What if my VIN is less than 17 characters?
If your VIN is less than 17 characters, just enter your VIN and complete the rest of the 17 characters by entering capital X. For example, your VIN is 5478412. Then during filing 2290, you need to write your VIN as 5478412XXXXXXXXXX.
9. How do I make the Payment?
Electronic funds withdrawal (direct debit): If you are filing Form 2290 electronically, you can authorize a direct debit to make your payment. EFTPS: Using EFTPS is voluntary, but you must enroll in EFTPS before you can use it. If you make your payment using EFTPS, do not include the payment voucher. For EFTPS payments to be on time, you must initiate the transaction at least one business day before the date the payment is due. Check or money order: If you use this method, you must also complete the payment voucher. Make your check or money order payable to the United States Treasury. Write your name, address, EIN, “Form 2290,” and the date (as entered in Box 3) on your payment. Detach the voucher and send it with the Form 2290, both copies of Schedule 1, and your payment. If you filed electronically, do not send Form 2290 and Schedule 1 with the payment voucher. Do not staple your payment to the voucher or Form 2290.
10. What is a Schedule 1?
A Schedule 1 is an attachment which is submitted along with Form 2290. The Schedule 1 will be stamped with a watermark and returned to you as proof of payment when registering vehicle(s) with a state.
11. What is the proof of payment for state registration?
Use the stamped copy of Schedule 1 as proof of payment. If you do not have the stamped copy, you may use a photocopy of Form 2290, Schedule 1, and both sides of your canceled check as proof of payment.
12. Who can be a Third Party Designee for me?
A Third Party Designee can be any other person who has been given the authority to discuss your tax payment details with the IRS.
13. How long do I need to maintain Records?
You need to keep records for all taxable highway vehicles registered in your name for at least 3 years after the date the tax is due or paid, whichever is later. They must be available at all times for inspection by the IRS. Also keep copies of all returns and schedules you have filed. Keep your records even if a vehicle is registered in your name for only a portion of a period.
14. How will I know that the IRS has received my return?
After we accept your return, you will receive an email notification. You will also have access to an electronic version of the Schedule 1 containing a watermark of the e-file logo in the background. The Schedule 1 can be printed from your own computer.
15. What will I need to complete my filing?
These are the items you will need. 1. A list of your vehicles, gross vehicle weight, and VINs. 2. Payment method (checking account number and routing information for IRS, or EFTPS account) 3. And a printer to print your schedule 1, or upon request we can send you a Fax.
16. Can I file 8849 through your site? How does that work?
Yes, you can file a form 8849 refund through our site for Excise Taxes paid for vehicles that were sold, destroyed, stolen, or even claim a credit for low mileage vehicles. Once you have submitted your 8849 and it has been accepted by the IRS, they will send you a refund check by mail. They currently do not do electronic check, so it will take a few weeks to get. For your convenience you can file a 8849 form whether you filed your 2290 with us or not. We charge 24.99 for filing a 8849.
17. I have verified my business name and EIN still i get IRS reject error "Database validation Error" What should I do?
If you have obtained EIN less than 4 weeks ago then IRS e-file will get rejected. You must wait 4 weeks before.
18. Can I use DBA names?
No. Be sure to use the Company “legal name” that matches your EIN. Use of DBA names is not permitted. If you are not sure of your legal business name or EIN matching name, call IRS at 1-866-699-4096 (outside of USA call 1-859-669-5733) for confirmation.
19. What is a 5 digit pin?
5 digit pin serves as an electronic signature for your 2290 tax filing. You can choose any random 5 digit numbers (no letters or symbols) that IRS will use to verify a company official they can speak with over phone should you have any questions.
20. How long do you keep my tax returns?
We keep your electronic returns for 2 years online. If you want your old return copies, please call our customer service center.
1. HOW TO E-FILE?

E-filing a truck tax excise form with EZ2290.com is an easy process. A few simple steps and you have your form 2290 Schedule 1 within minutes. We believe in complete customer assistance and to make it much easier for you, we provide 2290 instructions for the e-filing process to both our fleet owners and tax professionals.

REGISTER: Register: The first step to begin e-filing is to register with us at no cost. Once done, login with your registered ID and decide whether you want to do the filing yourself or use our full service option.

BUSINESS INFORMATION: If you would like to do HVUT filing yourself, all you need is your business information, EIN number and individual VINs for vehicles you plan to e file for. For large fleet owners or those who don’t have time to individually report each vehicle, no need to worry. We make the task very simple by providing bulk upload feature where you can upload all your VINs in one excel sheet.

SECURE FILING: Our filing process supports taxable and suspended vehicles, form 2290 amendments and more. We also provide credit return on stolen, lost, or destroyed vehicles so that you are not at a loss. Just follow a few simple instructions and be done in minutes.

SCHEDULE 1:Finally, once you have submitted your Form 2290, you will receive your Schedule 1 within minutes. You will be notified about your Schedule 1 via email. If for any reason your truck tax filing is rejected, no need to worry. We will assist you in finding out why the IRS rejected your return and help re-file it, free of charge. For any further assistance, our support team is always here for you. You can either call or chat live with us and we will be more than happy to assist you.

When is the Form 2290 due date?

The last day of the month that follows the vehicle’s First Used Month (FUM) is when you must file your Form 2290 tax. July 1, 2023, is the start of the current tax year, which concludes on June 30, 2024.

Truck owners and drivers usually use their vehicles beginning in July, which is the beginning of the new tax year. Therefore, August 31 is the deadline for most truckers to file Form 2290.

For instance, you have 2290 due date until the end of February to file Form 2290 if you used recently acquired vehicle for the first time in January. To avoid fines and interest, make sure you file Form 2290 and pay your heavy vehicle use tax (HVUT) on time. If the due date falls on legal holiday or Saturday, Sunday then need to file on next business day.

Form 2290 Deadline

Check out the due date to file your Form 2290 for different first used months.

 

MonthDeadline for Form 2290Payment Deadline
JulyAugust 31, 2024August 31, 2024
AugustSeptember 30, 2024September 30, 2024
SeptemberOctober 31, 2024October 31, 2024
OctoberNovember 30, 2024November 30, 2024
NovemberJanuary 3, 2024January 3, 2025
DecemberJanuary 31, 2025January 31, 2025
JanuaryFebruary 28, 2025February 28, 2025
FebruaryMarch 31, 2025March 31, 2025
MarchMay 01, 2025May 01, 2025
AprilMay 31, 2025May 31, 2025
MayJune 30, 2025June 30, 2025
JuneJuly 31, 2025July 31, 2025

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